A professional logo is more than just an image—it’s the visual foundation of your brand. When customers receive an invoice, estimate, or sales receipt, your logo instantly communicates credibility, consistency, and trust. QuickBooks Online makes it easier than ever to add, customize, and manage logo across your sales forms, helping your business look polished and memorable.
In this in-depth guide, you’ll learn how to upload logo, customize their placement, remove them when needed, and troubleshoot common issues. We’ll also cover how to use logo across other QuickBooks products, including QuickBooks Time and customized checks and supplies.
If you need assistance adding, customizing, or removing logo on your QuickBooks sales forms, our team is here to help. Whether you’re experiencing issues or want to ensure your forms look professional and on-brand, contact us today for personalized QuickBooks support by calling 1-888-820-7278.
Why Logo Matter on QuickBooks Sales Forms?
Adding a logo to your QuickBooks invoices and estimates helps reinforce brand identity while creating a more professional customer experience. A consistent visual presentation can:
- Increase brand recognition
- Improve customer trust and confidence
- Make your invoices and receipts stand out
- Create a cohesive look across all business documents
QuickBooks Online now allows you to upload up to 10 different logo, making it easier to represent multiple brands, locations, or product lines using customized sales forms.
Logo File Requirements for QuickBooks Online
Before uploading your logo, make sure it meets QuickBooks’ technical requirements. This ensures a smooth upload and the best visual quality.
Your logo should be:
- File types: .GIF, .BMP, .PNG, .JPG, .JPEG, or .JPE
- File size: Under 10 MB
- Color depth: 24-bit or less
- Shape: Square format recommended (rectangular images may not display properly)
- Color space: RGB only
Important: If your logo is saved in CMYK format, convert it to RGB using image editing software such as Adobe Photoshop before uploading.
How to Add a Logo to QuickBooks Online Sales Forms?
Uploading a logo to your invoice, estimate, or sales receipt is quick and straightforward.
- Go to Settings ⚙ in QuickBooks Online.
- Under Your Company, select Custom form styles.
- Click New style, then choose the sales form you want (Invoice, Estimate, or Sales Receipt).
- To update an existing template, locate it and select Edit.
- Open the Design tab.
- Select Add your unique logo.
- Click Add a logo +, then click the + icon again.
- Choose your logo file from your computer and select Open.
- Once uploaded, select Save, then Done.
Your logo will now appear on the selected sales form.
How to Customize Logo Placement and Size?
QuickBooks Online gives you control over how your logo appears, so it aligns perfectly with your branding.
- Open Settings ⚙ and select Custom form styles.
- Find the template you want to update and click Edit.
- Go to the Design tab and select Make logo edits.
- Turn on Show logo.
- Adjust the logo’s size and placement to your preference.
- Note: The height and width ratio cannot be manually altered.
- Select Done to save your changes.
How to Remove a Logo from Sales Forms?
If you no longer want a logo displayed on a specific form, you can hide it in just a few clicks.
- Go to Settings ⚙ → Custom form styles.
- Locate the form template and click Edit.
- Under the Design tab, select Make logo edits.
- Choose Hide logo.
- Click Done.
This removes the logo from the form without deleting it from your saved logo.
Troubleshooting Common Logo Issues
Even with the right setup, you may encounter occasional problems. Here’s how to resolve the most common issues.
Logo Won’t Upload
- Open the image in Microsoft Paint (Windows) or Preview (Mac).
- Save it as a .JPG file with a new name.
- Try uploading again.
If QuickBooks removes your logo despite meeting all requirements, contact customer support for assistance.
Logo Looks Distorted or Low Quality
- Convert the image to a different format.
- Use Save As to create a new copy instead of overwriting the original file.
- Ensure proper color depth and resolution before re-uploading.
Using Logo with Business Information on Sales Forms
QuickBooks Online Plus users can enhance branding even further by pairing logo with business location details.
Enable Location Tracking
- Go to Settings ⚙ → Account and settings.
- Select Advanced from the left menu.
- In the Categories section, click the Edit (pencil) icon.
- Enable Track classes and Track locations.
- Click Save, then Done.
Create Location Categories
- Go to Settings ⚙ → All lists → Locations.
- Select New.
- Name the location and choose the relevant options.
- Save your changes.
When creating invoices or estimates, select the appropriate location to display customized business details alongside your logo.
Adding a Company Logo to QuickBooks Time
You can also customize your QuickBooks Time dashboard by adding your company logo.
- Open Company Settings → Company Details.
- Select Custom Options, then Choose File.
- Upload your logo.
- Recommended format: Transparent PNG
- Recommended size: 150 x 50 pixels
- Drag and scale the logo to adjust placement.
- Click Upload.
To revert to the default logo, select Restore Default from the same menu.
Custom Logo for QuickBooks Checks and Supplies
QuickBooks also allows you to add logo to checks, envelopes, and business forms, creating a consistent brand presence across printed materials.
Accepted Logo Formats and Specifications
- Preferred format: Adobe Illustrator EPS
- Other accepted formats: JPG, GIF, TIF, AI, PDF, BMP, PNG
- Maximum file size: 5 MB
- Minimum resolution: 600 x 600 pixels or 300 DPI recommended
Logo for checks must be black and white to ensure clean printing results.
Tips for Best Logo Quality and Printing Results
- Crop excess white space around your logo before uploading.
- Use high-resolution images to avoid pixelation.
- Upload only one logo per file to prevent errors.
- Convert color or grayscale logo to black and white for printed checks.
Final Thoughts: Elevate Your Brand with Custom Logo in QuickBooks
Customizing your QuickBooks sales forms with logo is a simple yet powerful way to elevate your brand. Whether you’re sending digital invoices, printing checks, or managing employee time, a well-designed logo creates consistency and professionalism across every customer touchpoint.
By following the steps and best practices outlined above, you can confidently add, customize, and manage logo in QuickBooks Online—ensuring your business always looks polished, credible, and ready to grow.
Frequently Asked Questions
QuickBooks allows you to customize sales forms to match your brand and business needs. You can modify the layout, add or remove fields, upload and position a logo, change colors and fonts, customize headers and footers, and control what information appears for customers. These customization options help create professional-looking invoices, estimates, and sales receipts that align with your company’s branding.
The Design tab in the Custom Form Styles tool offers several branding controls. Three key customization options include:
1. Logo Customization: Upload, show or hide your logo, and adjust its placement and size.
2. Color Schemes: Change accent colors to match your brand identity.
3. Form Layout Styles: Choose how information such as totals, headers, and sections are displayed on the invoice.
These options allow you to visually tailor invoices while maintaining a clean and professional format.
In QuickBooks Online, you can customize the following sales forms:
1. Invoices
2. Estimates
3. Sales receipts
Other forms, such as statements, purchase orders, and credit memos, use the standard template and reflect changes made to the primary sales form style.
To add a logo to an invoice in QuickBooks Desktop, follow these steps:
1. Go to Lists, then select Templates.
2. Choose the invoice template you want to edit and click Edit Template.
3. Select Add Logo or Use Logo (depending on your version).
4. Browse your computer to find the logo file and upload it.
5. Adjust the logo’s placement if needed and save the template.
Once saved, the logo will appear on all invoices using that template.
To make the logo larger on a QuickBooks invoice:
1. In QuickBooks Online, go to Custom Form Styles, edit the template, open the Design tab, and adjust the logo size using the available scaling options. Note that aspect ratio is fixed.
2. In QuickBooks Desktop, edit the invoice template and resize the logo directly within the template editor.
If the logo still appears small, reduce excess white space around the image before uploading it.
QuickBooks Custom Form Styles are tools that let you control how your sales forms look and what information they display. They are used to customize invoices, estimates, and sales receipts by adjusting logo, colors, fonts, layouts, and visible fields.
Businesses use Custom Form Styles to:
1. Maintain consistent branding
2. Display only relevant customer information
3. Create multiple templates for different purposes or locations
Custom Form Styles help ensure every document you send looks professional and aligned with your business identity.
